Exclusive Books: Events Assistant

Exclusive Books has a vacancy for an Events Assistant at their Head Office in Kramerville, Johannesburg. The successful applicant will assist the events manager with admin tasks such as following up on bookings, arranging payment of suppliers, organising events recoveries with publishers and various administrative tasks. You will be in charge of managing the coffee morning schedule and bookings for the group, and would need to assist after hours with events as needed. If you are detail and deadline orientated, organised, are passionate about books and authors and have a background in marketing or events, apply right away!

Responsibilities

• Basic office administrative tasks
• Arranging and confirming bookings with suppliers
• Liaising with publishers and stores on the monthly coffee mornings
• Assisting on-site with events after hours and on some weekends as needed
• Managing the invoicing, payments and events recovery processes
• Printing and distributing events posters, flyers and information
• Making travel arrangements
• Follow up on completed events and compiling a feedback report
• Disseminating the events information to members of the marketing team and following up on the distribution of this information to mall management, Fanatics and relevant media
• Managing the Fanatics mailer process and inclusion of events information in the monthly e-zine
• Compiling and distributing the monthly events and marketing calendar to all staff members and stores
• Uploading and disseminating events photos
• Responding to store queries via email with regards to events information and POS

Knowledge

• Administrative skills
• Events coordinating
• Language abilities
• Managing a relationship with suppliers, publishers, stores and customers
• Knowledge of Indesign, Photoshop or similar advantageous
• Knowledge of books and book industry advantageous

Skills

• Excellent administrative skills
• Extremely efficient, proactive, meticulous and organised
• Logistics management
• Literacy in Microsoft Office a must
• Photoshop and Indesign skills highly advantageous

Attributes

• People skills
• Organised
• Adaptable
• Quick thinking
• Proactive
• Enthusiastic
• Detail-driven and responsive
• Curteous
• Resilient