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University of the Western Cape – Bellville, Cape Town, Western Cape
Closing date yi 14 ka April 2023
Purpose
- The University of the Western Cape requires an individual who has a deadline driven approach, works well under pressure, is meticulous, has strong technical skills and enjoys working in a team environment, to administer physical and electronic document management for Vendor Payments.
- The individual should readily adapt to changes in processes, environment and legislation.
- Reporting to the Manager Accounts Payable, the role involves custodianship of both electronic scanned and physical document storage systems, including the responsibility for security profiles and record reference accuracy.
- The incumbent will be responsible for sensibly categorizing and referencing supporting documentation for payment transactions and ensuring these are readily available to a the correct users.
Requirements
- A completed 2-year diploma in financial accounting/ management accounting/ cost accounting/ financial management (minimum NQF 6 level)
- A minimum of 3 Years in a financial record management or similar role, with responsibility for access profile and system settings
- Understands payment as well as general financial processing systems, information and records
Skills & Competencies
- Able to safely and effectively perform physical activities relating to archiving and retrieval of documents.
- Sound written and oral communication skills.
- Honesty, integrity and trustworthiness.
- Has a high standard of performance for self-coupled with a professional and positive attitude.
Responsibilities
- Creation, Maintenance, Management and Retrieval of documents/records.
- Creating, configuring and reviewing document categories/types, system structure and associated Metadata.
- Deliver user support by co-ordinating and providing technical support and training to users.
- Set up and ongoing review of users and their access profiles.
- Input into ongoing development / improvement of electronic document system.
- Perform routine analysis and audits of system, investigating any irregularities and vulnerabilities.
- Review storage volumes and appropriately determine filing, retention periods and disposal of stored material.
Additional Information
- In your application, you are encouraged to highlight your strengths and also include anything else that you feel may be pertinent to the selection panel.
- Please attach your covering letter, a detailed curriculum vitae and highest qualification to your online profile.
- To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers.
Ref No
- 0831 / 8020028
Enquiries
- Please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]
Centre
- Main Campus
To apply for this job please visit uwc.hua.hrsmart.com.