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University of the Western Cape

University of the Western Cape Administrative Officer: Vendor Records

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  • Full Time
  • Bellville, Cape Town, Western Cape
  • Posted on 5 April 2023

Website UWC – University of the Western Cape

Table of Contents

  • University of the Western Cape – Bellville, Cape Town, Western Cape
  • Purpose
  • Requirements
  • Skills & Competencies
  • Responsibilities
  • Additional Information
  • Ref No
  • Enquiries
  • Centre

University of the Western Cape – Bellville, Cape Town, Western Cape

Closing date yi 14 ka April 2023

Purpose

  • The University of the Western Cape requires an individual who has a deadline driven approach, works well under pressure, is meticulous, has strong technical skills and enjoys working in a team environment, to administer physical and electronic document management for Vendor Payments.
  • The individual should readily adapt to changes in processes, environment and legislation.
  • Reporting to the Manager Accounts Payable, the role involves custodianship of both electronic scanned and physical document storage systems, including the responsibility for security profiles and record reference accuracy.
  • The incumbent will be responsible for sensibly categorizing and referencing supporting documentation for payment transactions and ensuring these are readily available to a the correct users.

Requirements

  • A completed 2-year diploma in financial accounting/ management accounting/ cost accounting/ financial management (minimum NQF 6 level)
  • A minimum of 3 Years in a financial record management or similar role, with responsibility for access profile and system settings
  • Understands payment as well as general financial processing systems, information and records

Skills & Competencies

  • Able to safely and effectively perform physical activities relating to archiving and retrieval of documents.
  • Sound written and oral communication skills.
  • Honesty, integrity and trustworthiness.
  • Has a high standard of performance for self-coupled with a professional and positive attitude.

Responsibilities

  • Creation, Maintenance, Management and Retrieval of documents/records.
  • Creating, configuring and reviewing document categories/types, system structure and associated Metadata.
  • Deliver user support by co-ordinating and providing technical support and training to users.
  • Set up and ongoing review of users and their access profiles.
  • Input into ongoing development / improvement of electronic document system.
  • Perform routine analysis and audits of system, investigating any irregularities and vulnerabilities.
  • Review storage volumes and appropriately determine filing, retention periods and disposal of stored material.

Additional Information

  • In your application, you are encouraged to highlight your strengths and also include anything else that you feel may be pertinent to the selection panel.
  • Please attach your covering letter, a detailed curriculum vitae and highest qualification to your online profile.
  • To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers.

Ref No

  • 0831 / 8020028

Enquiries

  • Please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]

Centre

  • Main Campus

To apply for this job please visit uwc.hua.hrsmart.com.

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