PSiRA Supply Chain Management Admin Assistant (Quotations)

Supply Chain Management Admin Assistant (Quotations)

Private Security Industry Regulatory Authority – Centurion, Gauteng

Full-Time | Administration

Closing date 16 May 2022

PURPOSE

• The Private Security Industry Regulatory Authority (PSiRA) with its head office in Eco Park – Centurion is the statutory body regulating the private security industry in South Africa. PSiRA is looking for dynamic experienced and suitably qualified professionals to take up these challenging positions.
• It is the intention of the Authority to promote representative through the filling of these positions.

REQUIREMENTS

• Degree/ National Diploma in Supply Chain Management or equivalent coupled with 2 to 3 years’ experience in Supply Chain Management environment
• Driver’s License
• Recognition of Prior Leaning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.

SKILLS & COMPETENCIES

• Computer Literacy, Administration, Record Management, Basic Planning, Communication, Administration, Time Management, Basic Spreadsheets, Ability to work under pressure, Multi-tasking, Honesty, Integrity, Reliable, Client & service orientated
• Knowledge of Public Finance Management Act & Treasury Regulations, PSIRA policies and Procedures and Systems, Microsoft Office Packages, Document Control or Record Management.

RESPONSIBILITIES

• Acquisition management: Ensure that all goods and/or service purchase requisitions are properly completed and duly authorised by the appropriate line manager
• Prepare request for quotations (RFQ) based on line managers / user’s requirements
• Liaise with suppliers and obtain the quotations for the required goods/services
• Evaluate quotations received from suppliers
• Prepare evaluation and award reports for purpose of generating purchase orders against the correct supplier, by the delegated person(s)
• Advise line managers on goods/service specifications, bidding procedures, contract management and travel management processes
• Compile bidding documents, including but not limited to, Terms of References, standard bidding documents, and initiate the public tender advertisement process
• Update and maintain purchase order, commitment, tender and contract management registers
• Provide Admin Support to the division: Provide Excellent customer service to internal and external stakeholders
• Ensure implementation of internal controls as deemed necessary
• Opening, closing and tracing contract file
• Keep contract files up to date
• Ensure that the Bid Adjudication Committee Agenda is distributed to members timely
• Compile bid tender documentation
• Check correctness and compliance before recording them on the Requisition Register
• Document Management: Maintain in house documents in accordance with the existing practices
• Ensure smooth inflow and outflow of documents
• Maintain a sound filing system of the existing contracts of the Authority
• Avail batches to management and auditors when needed.

ADDITIONAL INFORMATION

Salary

• R216 862 basic salary p/a plus benefits