Job Description
Department of Human Resources: Internship programme 2021
Salary: R7 353.50 per month.
Contract duration: 1 year (12 months)
Duties and responsibilities:
- Capture information of staff on HR PeopleSoft System.
- Type letters to staff members.
- Handle administration with regard to medical aid schemes (applications, additions, terminations).
- Handle administration with regard to study benefits.
- Capture leave on the system and handle leave enquiries.
- Implement Human Resources policies, procedures and guidelines.
- Adhere to service level agreement with other sections of HR and with clients.
- Ensure data integrity and quality assurance of work done.
- Make travel arrangements for the shortlisted candidates and make arrangements for payment/reimbursement.
- Handle relocation administration for newly appointed staff members.
- Handle UIF documents requests and administration.
- Develop and maintain constructive relationships with both internal and external clients.
- Effective communication with clients, both internal and external, on ad-hoc queries.
- Provide a professional, knowledgeable and friendly service to clients, ensuring a prompt response to queries and requests.
- Responsible for the reception area at the HR Department.
Requirements Qualifications:
- Bachelor’s degree in Human Resource Management / Industrial Psychology or related field on NQF level 7.
Required competencies:
- The ability to deal calmly and effectively with high stress situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office including MS Word, Excel and PowerPoint.
- Willingness to learn various university systems, including PeopleSoft.
- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to be sensitive and understanding to the needs and feelings of others.
How to Apply
External candidates:
Go to UFS Application site and search “3711” to find the vacancy and apply online.
UFS staff members:
Log onto PeopleSoft, click Self-Service, Recruiting and Careers to apply online.
Please ensure that all relevant documentation is attached to your application.
- A detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
- Certified copies (not older than 6 months) of all academic records;
- Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
- Certified copy (not older than 6 months) of your identity document (ID);
- Proof of registration with a Professional Body (if applicable);
- a copy of your driver’s license (if applicable).
Closing date: 4 February 2021