Registry Clerk (Supervisor) at Department of Agriculture, Land Reform and Rural Development

Skills & Competencies

• Knowledge of registry duties, practices as well as the ability to capture data, and operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of work in registry.
• Good communication skills (verbal and written), Computer skills, Records management skills, Planning and organization skills and Language skills.

Responsibilities

Supervise and provide registry counter services:

• Attend to clients.
• Supervise the reception and receive all mail.

Supervise the handling of incoming and outgoing correspondence:

• Frank post, record money and update register on a daily basis.
• Do spot checks on post to ensure that no private posts are included.
• Lock post in postbag for messengers to deliver to Post Office.
• Keep record daily of number of letters franked.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in remittance register.
• Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail / files.

Supervise and render an effective filing and record management service:

• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Opening and close files according to record classification system.
• Filing / storage, tracing (electronically / manually) and retrieval of documents and files.
• Ensure and complete index cards for all files.
• Supervise and sort register and dispatch mail.

Supervise the operation and operate office machines in relation to the registry function:

• Open and maintain franking machine register.

Supervise the processing and process documents for archiving and disposal:

• Consolidate a list of documents to be archived. Keep records for archived documents.

Additional Information

• The application must include only completed and signed new Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
• Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date.
• Failure to do so will result in your application being disqualify.
• Foreign qualifications must be accompanied by an evaluation report issued by SAQA.
• It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation.
• Applications: Please ensure that you submit your application before the closing date as no late applications will be considered.
• If you apply for more than 1 post, submit separate applications for each post that you apply for.
• Due to the large number of applications we envisage to receive, applications will not be acknowledged.
• Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful.
• Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future.
• Important: DALRRD is an equal opportunity and affirmative action employer.
• It is our intention to promote representivity in DALRRD through the filling of posts.
• The Department reserves the right not to fill a position.
• Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department.
• All shortlisted candidates will be subjected to personnel suitability checks.
• The successful candidate will be subjected to undergo security vetting.
• DALRRD will conduct reference checks which may include social media profiles of the shortlisted candidates.
• Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them.
• Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated.
• The successful candidate will be appointed subject to positive results of the security clearance process.
• The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department.

Ref No

• 3/2/1/2022/552

Remuneration

• R261 372 per annum (Level 7)

Enquiries

• Mr G Mdhluli Tel: (012) 319 7337

Centre

• Directorate: Knowledge, Information and Records Management: Gauteng

Application Form

• Click Here

Download Full Vacancy

• Click Here

Hand Deliver at

• Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001

Post to

• Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001