Registry Clerk: Administration Services Ref No: DPWI 20/06/2022

PURPOSE

• The Department of Public Works & Infrastructure in the Eastern Cape is an equal opportunity, affirmative action employer. Women and Persons with disability are encouraged to apply.
• Employment Equity targets of the Department will be adhered to.

REQUIREMENTS

• National Senior Certificate, A Bachelor’s Degree/ National Diploma in Public Management/Administration/Management/Records Management with 1-2 years’ relevant experience.
• A valid driver’s licence.

SKILLS & COMPETENCIES

• Knowledge of registry duties, practices as well as ability to capture data and operate computer.
• Understanding of the Legislative framework in the Public Service.
• Communication skills (written and verbal).
• Planning and organizing.

RESPONSIBILITIES

• Rendering of effective filling and record management.
• Opening and close files according to the record classification system.
• Filling/Storage, electronically/ manually and retrieval of documents and files.
• Ensure and complete index card for all files.
• Handling of incoming and outgoing correspondence.
• Attend to clients.
• Handle telephone and other enquiries received.
• Receive and hand delivery mails/ files.
• Processing and process documents for archiving and disposal.
• Electric scanning of files.
• Sort and package file for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

ADDITIONAL INFORMATION

• Applications must be submitted on a duly completed New Z83 Form, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents.
• Applicants are not required to submit copies of qualifications and other relevant documents on application but must a fully completed signed Z83 form and a detailed Curriculum Vitae.
• Shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents to HR on or before the day of the interview.
• Applicants must note that further Personnel Suitability checks will be conducted on shortlisted candidates and that their appointment is subject to the outcome of these checks which include security clearance, security vetting, qualification verification and criminal record checks.
• Reference checks will be done on nominated candidates(s).
• Note that correspondence will only be conducted with the shortlisted candidates.
• If you have not been contacted by the Department within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful.
• We thank all applicants for their interest.
• All SMS appointments are subject to a competency assessment.
• Where applicable, candidates will be subjected to a skills/knowledge test.
• Successful candidates will be appointed on a probation period of twelve (12) months.
• It is a DPSA requirement for applicants to produce or attach pre-entry certificate (Nyukela) as offered by the National School of Government (NSG) prior to appointment.
• The name of the pre-entry course is “Certificate for entry into the SMS” and full details can be sourced by the following the link: https://www.thensg.gov.za/training-course/sms-preentry-programme/
• The Department reserves the right not to make appointment(s) to the advertised post(s).
• Females and Disabled persons are encouraged to apply to SMS positions.
• To report technical glitches, for assistance regarding the system, and/or for activation of your profile, send an email to: [email protected] (NB: For Technical Glitches Only – NO CVS) with your ID Number, your profile email address, details of the issue. Technical support is limited to working hours: (08:00-16:30 Mon-Thurs and 08:00-16:00 on Fri).
• Should you submit your applications/CV to: [email protected] and not as specified, your application will be regarded as lost and will not be considered.
• Applicants are encouraged to apply via the e-recruitment system.
• Refer all applications related enquiries to the specified contact person.

Ref No

• DPWI 20/06/2022

Salary

• R261 372 per annum (Level 07)

Enquiries

• Can be directed to Ms S. Mdoda at Tel No: 040 602 4140
• Mr M.D. Kwaza at Tel No: 040 602 4274
• e-recruitment Technical Enquiries: [email protected]

Application Form

• Click here (editable)
• Click here (non-editable)

Download Full Vacancy

• Click here