Chief Deeds Registration Clerks: Archiving Ref No: 3/2/1/2022/331 (X5 Posts)

PURPOSE

• African, Coloured Indian and White males and Coloured, Indian and White females and Persons with disabilities are encouraged to apply.

REQUIREMENTS

• Grade 12 / National Senior Certificate.
• 2 years of experience in the Deeds Registry or administrative experience.

SKILLS & COMPETENCIES

• Extensive knowledge of Deeds Registry registration procedures.
• Knowledge of Document Tracking Systems (DOTS).
• Knowledge of Deeds Registration System (DRS).
• Computer Literacy (Typing).
• Communication skills (Written and Verbal).
• Good judgement and assertiveness skills.
• Organising and problem-solving abilities.

RESPONSIBILITIES

• Prepare deeds and documents.
• Count and balance the deeds and report discrepancies.
• Record the number of deeds on the recording register.
• Remove staples on the deeds and documents.
• Check if all the endorsements are signed, dated, sealed and numbered.
• Check for broken batches.
• Scan Deeds and documents.
• Scan deeds / documents daily.
• Capture the title deeds / document and pack number on the Deeds Scan System.
• Preview the scanned images and delete blank pages.
• Save the document on deeds scan.
• Verify the scanned Deeds / Documents.
• Captures the scanned pack number on deeds verify system.
• Compare the scanned deeds against the source documents.
• Check if the scanned documents are scanned correctly and complete.
• Scan the documents out of micro.
• Quality assurance of deeds and documents.
• Identify errors and report to supervisor.
• Check if the title deeds are indexed correctly and insert in the correct covers.

ADDITIONAL INFORMATION

• DALRRD requests applicants to apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV (with detailed previous experience). Failure to do so will result in your application being disqualify.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.
• Foreign qualifications must be accompanied by an evaluation report issued by SAQA.
• It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation.
• Please ensure that you submit your application before the closing date as no late applications will be considered.
• If you apply for more than 1 post, submit separate applications for each post that you apply for.
• Due to the large number of applications we envisage to receive, applications will not be acknowledged.
• Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful.
• Important: DALRRD is an equal opportunity and affirmative action employer.
• It is our intention to promote representivity in DALRRD through the filling of posts.
• The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department.
• All shortlisted candidates will be subjected to personnel suitability checks.
• The successful candidate will be subjected to undergo security vetting.
• DALRRD will conduct reference checks which may include social media profiles of the shortlisted candidates.
• Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them.
• Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated.
• The successful candidate will be appointed subject to positive results of the security clearance process.
• The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department.

Ref No

• 3/2/1/2022/331

Salary

• R211 713 per annum (Level 06)

Enquiries

• Ms L Gama Tel No: (012) 338 7229
• Ms P Hlatshwayo Tel No: (012) 338 7376

Application Form

• Click here (editable)
• Click here  (non-editable)

Download Full Vacancy

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