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University of Cape Town Administrative Assistant: Governance

Website University of Cape Town

University of Cape Town – Rondebosch, Cape Town, Western Cape

Full-Time | Administration

Closing date 17 June 2022

PURPOSE

  • This role is key to the effective functioning of the governance section within the Faculty of Humanities.
  • The main purpose of this position is to support the governance structure and administration of qualification records.
  • This includes servicing and supporting faculty committees, compiling handbooks and administering and supporting the Masters dissertation examination process.

REQUIREMENTS

  • An NQF level 5 qualification and at least one year’s relevant experience in higher education academic administration.

SKILLS & COMPETENCIES

  • Demonstrated time management skills and a proven ability to work accurately under extreme pressure and to tight deadlines.
  • Excellent written and verbal communication skills.
  • A high level of computer literacy (MS Word, Excel, e-mail, internet) and experience of working with databases, preferably PeopleSoft or an equivalent student administrative system.
  • Demonstrated organisational skills and a high level of confidentiality.
  • Flexibility, initiative and the ability to take responsibility for your own work and deliverables.
  • The ability to work independently and as a team member as required.
  • A strong customer service ethic, integrity, emotional intelligence, good interpersonal skills and the ability to deal with a number of different constituencies, at different levels and in different contexts (including staff, external stakeholders, students and parents).

RESPONSIBILITIES

  • Administering the process for examination of research students’ dissertations.
  • Updating the annual Faculty handbook(s) by making the changes as approved by the undergraduate and postgraduate accreditation committees.
  • Providing administrative support for committee/s.
  • Compiling minute books for archival purposes.
  • Responding in a professional manner to all incoming queries in person, telephonically and by e-mail.
  • Liaising with relevant offices and departments within the University and externally.
  • Ensuring compliance with University and Faculty rules and procedures.

ADDITIONAL INFORMATION

  • The incumbent is expected to help with ad hoc duties which arise from time to time.
  • Please ensure the title and reference number are indicated in the subject line.
  • An application which does not comply with the above requirements will be regarded as incomplete.
  • Only shortlisted candidates will be contacted and will be required to undergo a skills assessment.

The following would be advantageous:

  • Technical experience working in a molecular biology laboratory.
  • Health and safety training and/or first aid (level 1) qualification.
  • Familiarity with basic handwork routines and the use of basic power tools.

To apply, please e-mail the below documents in a single pdf file:

Remuneration

  • The annual cost of employment, including benefits (where applicable), is between R337 873 and R397 499

Telephone

  • 021 650 5405

Website

Application Form

Reference number

  • E22606

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