Table of Contents
Operations Assistant, Invoice
DSV – Gqeberha, Eastern Cape
Full-Time | Administration
PURPOSE
- To produce a clean client invoice on time within agreed metrics and sending client documentation packs as per their requirements.
REQUIREMENTS
- Minimum of 6 months experience in invoicing & admin in the freight forwarding environment along with an understanding of operational processes.
SKILLS & COMPETENCIES
- Cargowise 1 exposure at an intermediate level
RESPONSIBILITIES
- Quality Checking of charges in accordance with CW1 and client rate profile
- Auto-Rating in CW1 in accordance to client rate profile
- Costings as per Client Requirements
- Attending to client queries both internally & externally
- Escalating any rate discrepancies and queries on Client Rate Profile and in accordance to CW1
- Clerk to ensure that all shipment documents are sent through to the client prior Day of DC or on Day of DC
- Copies and relevant Document Packs to be compiled in accordance to Client Requirements
- POD to be Completed and Documents forwarded to Respective Client
- QC Check done to ensure all documents have been scanned on E-Docs.
- Maintaining of Records (PODs) indicating when documents were sent and by whom these were signed
- Milestones to be updated in accordance with policies.
ADDITIONAL INFORMATION
- Due to the high volume of applications received, only shortlisted candidates will be contacted.
- Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful.
- Strictly fair and non-discriminatory selection procedures will be followed.
- We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups.
- Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV’s Employment Equity plans.
- DSV reserves the right to defer or close a vacancy at any time.