Company : Judicial Inspectorate for Correctional Services (JICS)
Location : Pretoria, South Africa
Closing date: 30 May 2022
The Judicial Inspectorate for Correctional Services (JICS) invites unemployed youth to apply for the following Government entry level Jobs / positions.
Job level: Grade 12 / Junior / Entry level SA Government Jobs
The following entry level job opportunities are open for applications:
Table of Contents
Administration Clerk
Location: Pretoria
Reference No: JI 39/2022
Requirements: Applicants must be in possession of a Grade 12 /senior certificate.
Knowledge: Knowledge in administration.
Duties: The successful candidate will be responsible for office administration and render general clerical support services. Record, organise, store, capture and retrieve correspondences and data. Update register and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required, keep and maintain the filling system for the office. Type basic letters and/ or other correspondence when required. Provide supply chain clerical support services within the office. Liaise with internal and external stakeholders in relation to procurements of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items.
Administration Clerk – Inspections & Investigations
Location: Pretoria
Reference No: JI 40/2021
Requirements: Applicants must be in possession of a Senior Certificate
Knowledge: Computer literate (MS Word, Excel) and exposure to Microsoft Outlook. Knowledge of office administration. A valid driver’s license is essential.
Duties: The successful candidate will be responsible for recording, organising, storing, capturing and retrieving correspondence and date. Update registers and handle routine enquiries. Make photocopies and receive and send facsimiles. Distribute document/packages to various stakeholders as required. Keep and maintain the filing system for the unit. Communicate with stakeholders. Make travel arrangements on short notice. Keep and maintain the incoming and outgoing document register of the unit
Secretary
Location: Pretoria
Reference No: JI 37/2022
Requirements: Applicants must be in possession of a Grade 12/Senior Certificate.
Knowledge: Knowledge in administration/secretariat.
Duties: The successful candidate will be responsible to serve as the secretary/administrator to the Directors. Answering and screening of telephone calls. Typing/compiling of memorandums and presentations. Execute office and general administrative duties. Manage filing and electronic documents tracking system. Maintain diary and manage appointments. Acknowledge receipt of documents. Record and issue minutes. Make all travelling arrangements. Ensure submission of travel claims for the Senior Managers
Human Resource Clerk
Location: Cape Town
Reference No: JI 38/2022
Requirements: Matriculation/ Grade 12/ Senior Certificate
Knowledge: Knowledge and understanding of required policies, procedures and applicable legislation governing Human Resource Processes in the Public Service. PERSAL Introduction Certificate. Knowledge of HR administration and PERSAL system is essential. Administrative procedures relating to an office, filing and retrieval of documents and data capturing.
Duties: Render administration support services to the Directorate. Control the movement of documents and said files in the Directorate. Administer conditions of services (leave management, Housing, pension, bonus). Maintain employee personal records. Capturing of new appointments, Transfers, staff Grievances and service Termination/Resignation. Attend all internal and external HR matters from relevant stakeholders
Administration Clerk
Location: Centurion
Reference No: JI 41/2022
Requirements: Applicants must be in possession of a grade 12 /senior certificate. A valid driver’s license is a requirement.
Knowledge: Knowledge in administration.
Duties: The successful candidate will be responsible for reception duties and office administration. Proper maintenance and implementation of approved filing system. Handling of incoming and outgoing mail and phone calls. Management of resources. Provide general administrative support to the Regional Office (draft correspondence, management of calendars for senior team members and arrange trips etc.). Managing petty cash and petty cash register.
Administration Clerk: Auxiliary Services
Location: Centurion
Reference No: JI 42/2022
Requirements: Applicants must be in possession of a grade 12 /senior certificate. A valid driver’s license is a requirement.
Knowledge: Computer literate (Word, Excel, PowerPoint & Outlook). Knowledge in administration.
Duties: The successful candidate will be responsible to manage the support services of the office. Assist with travel arrangements. Preparations for meetings. Typing documents. Managing the assets at the Regional Office. Provide general administrative support to the Regional Office. Ensure transport and logistic support to the office. Fill in for reception duties when required.
Administration Clerk: Mandatory Reporting
Location: Pretoria
Reference No: JI 43/2022
Requirements: Applicants must be in possession of a grade 12/senior certificate or equivalent qualification. Driver’s license would be an added advantage
Knowledge: Computer literacy (Word, Excel, PowerPoint and Outlook).
Duties: The successful candidate will be responsible for assisting the unit with capturing, organising, storing and retrieving mandatory reports (death, mechanical restraints, segregation and use of force) as reported by the Head of Correctional Centre. Update registers, statistics and handle routine enquiries. Make photocopies and receive and send facsimiles. Distribute documents/packages within the unit. Keep and maintain the filing system for the mandatory unit. Type letters and/or other correspondence with stakeholders. Keep and maintain the incoming and outgoing document register of the mandatory unit.
Skills and Competencies:
- Good communication and interpersonal skills.
- Computer literate with an excellent understanding of windows.
- MS Word, Excel, Outlook and PowerPoint.
- Ability to work under pressure and willingness to work overtime.
- Ability to communicate verbally and in writing.
- Ability to work independently and also as part of a team.
- Ability to multi-task and general admin capabilities.
How to Apply
Applications must be submitted with a Z83 form (Download Here) and must be accompanied by recently updated CV; certified copies of qualifications (including matric) and certified copy of ID (certification must be within 3 months). Please indicate the reference number and position you are applying for on your application form.
Please Note: All applications (irrespective of Region) must be submitted to Cape Town Address.
Send Applications to:
The Judicial Inspectorate for Correctional Services,
Private Bag X9177,
Cape Town,
8000.
Handed deliver at: Standard Bank Building, No. 1 Thibault Square, 9th Floor, Cnr Long Street & Hans Strijdom Avenue, Cape Town, 8001.