Job Description
Role purpose
To provide HR or specialist HR administrative support and analytics for reporting.
Key Responsibilities and Deliverables:
Provide analytics for effective HR reporting
- Prepare daily, weekly and monthly reports timeously
- Receive and consolidate information
- Collate data into report format that is meaningful and accurate
- Constantly seek ways to improve information and to ensure accuracy, effectiveness and timeliness
- Present information to various stakeholders when necessary
- Prepare ad hoc reports when necessary
- Align HR Technology Platform to reporting format
- Highlight trends and risks from various reports
General office administration
- Ensure a user-friendly filing system that is updated timeously
- Prepare reports and correspondence
- Action and distribute minutes
- General office administration functions
- Ensure that all documents are prepared and couriered timeously
- Prepare presentations
- Ensure that all orders are generated
- Generate and update all expenses for Group HR
- Process any invoices
- Order stationery for HR Department
- Ensure that all IT/ system failures/ HR office equipment is maintained
- Standardise all reporting templates in consultation with the team
- Handle all Credit Card and Expense claims
Provide personal assistance to the CHRO
- Coordinate meetings effectively
- Manage diary
- Organize Team meetings
- Organize relevant Project meetings
- Screen calls
- Organize Conference calls
- Organize travel arrangements for key HR personnel and CHRO
Manage HR projects and reporting compliance
- Plan and execute projects effectively
- Monitor, control and feedback on projects effectively
- Effective HR conference coordination
- Effective collation of executive HR and ad hoc reports
- Ensure appropriate communication is provided to ensure reporting deadlines are met
Requirements
Degree in HR / Business Admin / Business Management / Public Administration / Marketing
How to Apply
Apply Online for the Smollan: HR / Human Resources Internship 2020