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Personal Assistant (Pa) To The CEO – Ref: Pa/05/2022

Website Mine Health and Safety Council (MHSC)

Personal Assistant (Pa) To The CEO – Ref: Pa/05/2022)

Mine Health and Safety Council – Woodmead, Johannesburg, Gauteng

Full-Time | Personal Assistant

Closing date 3rd  June 2022

PURPOSE

  • Provide comprehensive administrative, logistical, technical and personal assistance services to the Chief Executive Officer and ensure the smooth running of the CEO’s office on a day-to-day basis.

REQUIREMENTS

  • A secretarial diploma, equivalent qualification, or higher qualification
  • Ms Office suit Training
  • A minimum of 5 years’ experience as a personal assistant

SKILLS & COMPETENCIES

  • Excellent computer skills and experience in PowerPoint presentation is a must
  • Experience of working within a result focused environment
  • Excellent communication and writing skills
  • Proven ability to work under pressure
  • Flexible and mature approach
  • Able to work unsupervised

RESPONSIBILITIES

  • Management of the diary and appointments of the CEO
  • Help the CEO manage output, workflow and office deadlines.
  • Take and relay accurate and timely messages from the telephone and emails.
  • Answer enquiries and know where to get answers (where applicable).
  • Collect and open all mails addressed to the CEO.
  • Take minutes of meetings, draft, type and dispatch all the CEO’s correspondences.
  • Liaise with the relevant individuals, external organisations to arrange meetings.
  • Prepare agendas and take minutes.
  • Maintain a comprehensive filing system.
  • Co-ordinate the CEO’s travels in conjunction with SCM.
  • Tabulate and submit the CEO’s expenditure and claims.
  • Perform some desk top research work that may be assigned by the CEO.
  • Co-ordinate monthly reporting by the direct reports and consolidate their reports into one unit report.
  • Prepare PowerPoint presentations on information supplied by the CEO.

ADDITIONAL INFORMATION

  • The MHSC is an equal opportunity employer.
  • Appointments will be made in accordance with the MHSC EE Policy.
  • Women, Coloureds, Indians, Whites and people with disabilities are strongly encouraged to apply.
  • MHSC reserves the right not to make an appointment.
  • MHSC reserves the right not to make an appointment.
  • Should you not hear from us within 3 months after the closing date, please consider your application unsuccessful.
  • Please forward a detailed CV, clearly quoting the reference number of the position to:
  • Enquiries should be directed to HR Department at 011-656-1797.