Netcare Personal Assistant

Personal Assistant

Netcare – N1 City, Cape Town, Western Cape

Full-Time | Personal Assistant

Closing date 20th May 2022

PURPOSE

• The incumbent will be responsible to assist the Manager with any support and administrative duties.
• They will also be required to interact with internal staff and management, external companies / agencies associated with the business of the organisation, and members of the public.

REQUIREMENTS

• Grade 12 or equivalent NQF Level 4 Qualification
• Secretarial or Administration related Qualification
• 2-3 years previous experience in an administration/secretarial position
• Private Hospital Experience would be advantageous

SKILLS & COMPETENCIES

• Advanced computer literacy (Microsoft Office Suite)

RESPONSIBILITIES

• Types correspondence, including internal and external letters or memos
• Types and/or consolidates monthly reports or statistics
• Develops presentations (PowerPoint or other)
• Organise video or audio conferencing
• Schedules appointments and arranges meetings with internal and external personnel
• Assists with the arrangements for meetings, including typing and distributing of agendas, minutes and invites, and arranging the venue and catering
• Distributes all correspondence to relevant personnel
• Maintains an appropriate filing system for the entire division
• Arranges all events including gifts, birthday cards and reservations for internal and external personnel as required
• Types correspondence, including internal and external letters or memos
• Types and/or consolidates monthly reports or statistics
• Develops presentations (PowerPoint or other)
• Organise video or audio conferencing
• Schedules appointments and arranges meetings with internal and external personnel
• Assists with the arrangements for meetings, including typing and distributing of agendas, minutes and invites, and arranging the venue and catering
• Distributes all correspondence to relevant personnel
• Maintains an appropriate filing system for the entire division
• Arranges all events including gifts, birthday cards and reservations for internal and external personnel as required
• Any other support duties that may be required
• Maintain a record of all subscriptions and follow up on correct payment against purchase orders
• Conferences: Annual Executive trips/conferences – all planning (i.e. flights/accommodation/ prizes etc), administration, gifts, follow through of entire event, expenditure and other related arrangements
• Any other special projects that may come up from time to time
• Checks and makes ready for authorisation all petrol and sundry expenditure claims
• All travel related arrangements which include but are not limited to: booking of flights, accommodation, car hire etc, for the division as well as consultants
• Assists with all queries relating to travel, including facilitating any changes to arrangements
• Organisation of conferences, team building or other functions
• Answers and screens all incoming telephone calls for the Division
• Sorts and distributes the incoming and outgoing post, which includes internal and external mail
• Arranges courier services for distribution of post or goods to outlying destinations
• Attends to all visitors and assists with queries
• Orders all stationery, kitchen and other office supplies on the market or other approved Netcare system
• Assume responsibility for own personal and professional development
• Keep up to date with Netcare’s evolving policies and procedures

ADDITIONAL INFORMATION

• Interested candidates who meet the above criteria are requested to e-mail a detailed CV.
• Netcare is an equal opportunity employer.
• The Company’s approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Group’s Employment Equity strategy. Netcare actively supports the recruitment of people with disabilities.
• Please note that reference checks for internal applicants will be conducted with the current and past Netcare direct line managers of the applicant and the relevant Netcare HR Managers. Employees are therefore encouraged to discuss internal job applications with their direct line manager to ensure that the line manager is aware of the application.
• In the event of a candidate having any disability that may impair the individual’s ability to perform the job function, the candidate must kindly inform the employer so that an assessment for reasonable accommodation can be made.
• By applying for this position and providing us with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes (should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be done in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent.
• If your application is not successful, we retain your CV and other information provided for a period of 6 months after which it will be destroyed in a secure manner. If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection and we will immediately destroy your personal information in a secure manner.

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Reference

• Personal Assistant