Closing Date – 30 January 2015
Purpose of the Position
The key purpose of the position is to provide a professional and effective service to all employees and managers and to implement human resources related tasks.
Job Grade
– Occupational Level 4
– Reporting Structure
– The Administrator will report to the Human Resources Manager
– Key Stakeholders
They will manage the relationship with the following stakeholders: –
– All staff and management
– Medical Aid administrators
– Provident Fund administrators
– Various Government bodies (such as Employment Equity, WPS report)
– External parties (MERSETA, IMPERIAL TRAINING CENTRE)
Key Tasks (Inputs)The following tasks are the responsibility and accountability of the : –
– To ensure effective administration
– Ensure effective termination practices
– Effective management of the new, temporary, fixed term contract and transfer processes.
– Accurate processing of data on the system
– Accurate and timeous advice on disciplinary procedures
– Long Service awards
– Recruitment processes
– Accurately and effective management of benefits
– Adhoc Administration
Key Roles and Responsibilities (Outputs)The position involves distinct roles, namely:
– Ensure effective administration in that all administration, including but not limited to: filing general correspondence, general staff liaisons/queries, payment of suppliers ad and when required are performed within 48 hours after receipt.
– Ensure effective termination practices by:
– receiving resignation letter signed by the manager,
– communicate the information timeously to the salaries/wages administrator,
– conduct an exit interview with the resigning employee,
– complete an exit interview database and forward to the HR manager monthly by the last working day of the month,
– remove the personnel file,
– complete a provident withdrawal form and forward it to the relevant administrator,
– ensure that there are no outstanding amounts due to the company and if there are to notify the salaries/wage administrator.
– Complete any other relevant documentation that may be required
Competencies Required
The following behavioural and technical competencies are critical to the success of the incumbent in this position:
Behavioural Competencies Required
– Administration Skills
– Communication
– Customer Service
– Follow Up
– Problem Solving
– Reliability/Dependability
– Rule appreciation
– Team Player
– Technical Competencies Required
– Advanced Working Knowledge: -Advanced Excel SkillsHR Reporting/Metrics
Sound Working Knowledge:
– On all relevant acts
– HR practices and ethos
Basic Knowledge:
– Computer literacy
– General administration skills
Education and Experience Required
In keeping with the seniority and role of the position, the minimum required education and experience profile for the incumbent is as follows: –
Education:
– Diploma/Degree in Human Resources
– Certificate in Labour relations will be an advantage
Application Details
Candidates need to send their CV’s and Academic records to [email protected] please ensure that you use HR ADMINISTRATOR as the subject of the email.
Enquiries:
Tel : +27 11 607 7470